Nonprofits, churches, and schools

Redeeming Your Time

Find the hours your team is losing, and the first thing to hand off. Ten minutes, one page.

Where the week goes: a time and capacity snapshot

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Who it is for

For the director whose week disappears into families, funders, and volunteers, with the intake calls and the reports on top. You write down where the hours actually go, plus the numbers we do the math with. Ten minutes on one page, and you leave with the first thing to hand off.

The three sections

Your week, roughly (hours) Rough hours for family and community communication, intake, staffing and volunteers, paperwork, and fundraising and events, with the total added up for you.
The numbers we will do the math with The counts behind the math: people served, people waiting, staff, new inquiries, and donors.
Four questions, one line each Four short questions: the task you would never touch again, someone who never came in, what breaks first, and what would have to be true to serve 25 percent more.

Miguel Thorpe, Growth Specialist · (501) 269-5797 · Miguel@emprisedigital.co

Redeeming Your Time

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NONPROFITS, CHURCHES, AND SCHOOLS · BEFORE WE TALK

Nonprofits, churches, and schools. Ten minutes, on your own copy. Rough numbers beat blank boxes; we do the math together.

1 · YOUR WEEK, ROUGHLY (HOURS)

Family and community communication (calls, texts, emails, the conversations at the door)

Intake and inquiries: calls, tours, paperwork, waitlist follow-up

Staffing and volunteers: schedules, covering an absence

Paperwork: state, funder, board, and grant reports

Fundraising and events (donor thank-yous, the annual event, the volunteers who run it)

Everything else (vendors, the building, the stuff that finds you)

Total hours in a normal week 0

2 · THE NUMBERS WE WILL DO THE MATH WITH

People served today, and the number you could serve well (write both)

People waiting for a spot or a reply today

Staff on payroll, full time and part time (write both)

New inquiries in a normal month (calls, forms, walk-ins, referrals)

Of 10 inquiries, how many come in; of 10 who come in, how many stay (write both)

How people find you, in order (referral, word of mouth, church, Google, social, other)

Donors who gave last year, and how many gave more than once (write both)

Emails that land in your inbox on a normal day, and how many need a real reply from you (write both)

If you could hire a helper tomorrow, how many hours a week of work would you hand them?

3 · FOUR QUESTIONS, ONE LINE EACH

The task you would never touch again if you could.

Someone who reached out but never came in. What has happened to them 30 days later?

If inquiries doubled next month, what breaks first: space, staff, funding, or paperwork?

If you served 25 percent more people in two years, what would have to be true?

Every hour here is time with the people you serve, time the mission needs from you, or work a system could do. On a call we sort the three piles, put a number on the third, and pick the first thing to hand off. The room you have left decides the order: a full week means hours before growth. Nothing you write here leaves you and Emprise.

Redeeming Your Time

The three sections

Name and email, then it opens here

Redeeming Your Time

1 · YOUR WEEK, ROUGHLY (HOURS)

2 · THE NUMBERS WE WILL DO THE MATH WITH

3 · FOUR QUESTIONS, ONE LINE EACH

Your week's three biggest piles

Your sheet

What happens on the call